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Minutes of the Parish Council Meeting held on Monday 15th April 2019.

Minutes of the meeting of Chedzoy Parish Council held on Monday 15th April 2019 in the Village Hall at 7.30pm.

1. Apologies. Cllrs. Martin Baker, Ray Triggol and Terry Oxman.

Present: Cllrs. Martin Allen (Chairman), Brian Gale and Pat Lennard. Cllr. Derek Alder (Sedgemoor District Council (SDC)).

Also present: the Clerk, together with four members of the public.

2. Minutes of the previous meeting of 18th March 2019 were taken as read, approved and signed.

3. Matters arising from the minutes.
  • Bus Shelter Garden Maintenance. The Clerk reported that RJ Countryside and Garden Services has carried out the first clean-up of the bus shelter garden. They found a few dead shrubs which they are offering to replace and they have spoken to the parishioner who looks after the corner garden and they have agreed to make this a joint effort (at no extra cost to the parish) and they would like to donate some bedding plants to improve the general appearance. They ask if they might use the job as advertising their activities (possibly putting a photo on their website) and this was unanimously agreed.

    Contact details:

  • Litter Problem. The Chairman reported that two sets of high-visibility jackets and pickers had been received from SDC Clean Surroundings on permanent loan. One set has been issued to a keen volunteer, and the Clerk has the other for use by any other volunteers.
4. Somerset County Council report. None.

5. Sedgemoor District Council report. Cllr. Derek Alder reported as follows.
  • Commercialism at SDC. The Northgate redevelopment is proceeding (with the accompanying multiplex cinema planned).

  • SDC have acquired the Street Business Park, and South Somerset District Council have acquired the Dunball Jetty. Both are means of generating future alternative income streams.
6. Planning.  One new application received

Application no: 18/19/00002/LR.
Proposal: Partial retrospective application for the erection of a single storey extension to the side (south) elevation of existing agricultural implement store/shed.
Location: Lane to the south of Parchey View, Ward Lane, Chedzoy, Bridgwater, TA7.
Applicant: Mr Meadows.

The Chairman outlined some of the implications of Chedzoy’s reclassification to a Tier 4 Settlement, under the terms of the recently accepted Local Plan, which states that enterprise is to be encouraged. Brian Gale said this agricultural building should be viewed 'at face value'. Martin Allen said this proposed extension to the existing Dutch barn was to be at a lower height to the original.

Following a full discussion in which the public were invited to take part, a vote was taken.

All councillors voted in favour of the application and the Clerk was asked to convey the following comments to the SDC planners:

'The Parish Council of Chedzoy supports this application and has no comment to make'.

7. Correspondence.
  • Phone kiosk library. The Clerk read an email from one of the Churchwardens giving reasons why the PCC could not offer either book storage or an overflow book store in the Church, which has a damp problem which would cause the books to discolour and become musty. The mouse problem would result in rodent droppings accumulating around the books, and the area would always tend to be untidy. The Chairman thought an alternative solution could be found.

  • Temporary Road Closure - Chedzoy Lane. Notice of this has been received and it will facilitate BT Openreach to carry out replacement pole project. It becomes effective on 1st May 2019 and remains in force for 18 months. The works are expected to last for three days.

    Further details, including alternative route, please see:

  • Promise Works Article. An email was read out from PROMISE works, a Somerset based charity which recruits, trains and supports local volunteers to act as Mentors to some of the county’s most vulnerable children and young people. They request a mention in the parish magazine and the Clerk was asked to forward the email and request to 'Chedzoy News'.

  • 'Fly the Red Ensign'. Merchant Seamen’s Day is the 3rd September 2019 and the usual flyer advertising it has been received.
8. Matters arising from the correspondence. None.

9. Finance.

Balances after allowing for all payments made.

Lloyds Bank Current Account £5903.13
Lloyds Bank Deposit Account £2.48
Cambridge Building Society Easy Access Account £12341.19

Eight cheques were issued as follows.

Number Amount Payee For
633 £30.00 Somerset Association of Local Councils External audit seminar fee
634 £152.67 Mr C.N Fry April salary
635 £140.16 Mr C.N Fry Expenses
636 £81.00 DM Payroll Services Payroll 2019/2020
637 £90.00 Mr C.N Fry Bus shelter maintenance – due to RJ Countryside and Garden Services
638 £114.40 HMRC PAYE Oct/Nov/Dec 2018
639 £114.40 HMRC PAYE Jan/Feb/Mar 2019
640 £275.00 Somerset Wood First five years tree maintenance

The first tranche of the 2019/2020 Precept (£3748.00) has been received.

Annual Accounts to 31st March 2019.

The Clerk presented the draft accounts to the meeting and invited questions.
  • The Annual Governance Statement was presented and signed by the Chairman and RFO (Clerk).

  • The Annual Accounting Statement was signed by the Chairman (already signed by the RFO).

  • A motion to accept the accounts and the Governance/Accounting Statements as presented was proposed by Cllr. Brian Gale and seconded by Cllr. Pat Lennard. All in agreement.
The Internal Audit will now take place, followed by the External Audit in line with the timings laid down by statute.

10. Any Other Business, including the date of the next meeting.
  • Police Community Support Officer (PCSO). An email from the Clerk of Puriton Parish Council was read out in which she is proposing funding a PCSO, at a cost circa. £30,000.00 pa (including pension contributions) jointly with other Parishes. The Chairman expressed strong reservations about this type of localised funding of services historically funded centrally.

  • 'Somerset Wood'. It was agreed to fund the tree maintenance, planted in memory of the eleven [servicemen from Chedzoy] who fell in WW1, at £275.00 for the first five years (£5.00 for each of the fallen per year). The cheque has now been issued.

  • Avon and Somerset Constabulary. A letter from Lisa Simpson, West Somerset LPA Commander, was read out requesting the public completes an on line survey to measure the improvements of the new Policing approach which started six months ago.

    Follow the link at

  • 'Councillor Essentials' seminars April/May 2019. Aimed primarily at new councillors, the Clerk offered the two new nominated councillors to the council (from 7th May 2019) the chance of attending 'so they might hit the ground running'. They are both keen to attend and are considering which date is best,  when they will advise the Clerk so he can book places appropriately at £25.00 each.

As our election is uncontested, it is still 'business as usual' with the current members, until the new ones come into office on 7th May 2019.
It is very important to get things in the right order at this time.

Date of next meeting: Monday 15th May 2019, in the village hall at 7.30 pm.

This will be the Annual meeting followed by the usual other two meetings.

There being no other business, the Chairman declared the meeting closed at 8.40pm.


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